Cash Book – Single Column
The Cash Book is unique. It acts as both a Journal and a Ledger.
- Journal: Because transactions are recorded here first.
- Ledger: Because it serves the purpose of Cash Account.
Single Column Cash Book records ONLY cash receipts and cash payments. No bank, no discount.
Format
| Dr. (Receipts) | Cr. (Payments) | ||||||
|---|---|---|---|---|---|---|---|
| Date | Particulars | L.F. | Amount (₹) | Date | Particulars | L.F. | Amount (₹) |
Rules
- Receipts: Debit side (Left) - "To..."
- Payments: Credit side (Right) - "By..."
- Balance: Always Debit balance (Cash in hand).
Solved Example
Prepare Single Column Cash Book of Ram for April 2024:
- Apr 01: Started business with Cash ₹50,000
- Apr 03: Purchased goods for Cash ₹10,000
- Apr 05: Sold goods for Cash ₹15,000
- Apr 10: Paid Rent ₹2,000
- Apr 15: Received from Ramesh ₹5,000
- Apr 20: Purchased Furniture for ₹8,000
- Apr 25: Paid Salary ₹3,000
- Apr 30: Deposited into Bank ₹10,000
Solution: Single Column Cash Book
| Date | Particulars | L.F. | Amount (₹) | Date | Particulars | L.F. | Amount (₹) |
|---|---|---|---|---|---|---|---|
| 2024 | 2024 | ||||||
| Apr 01 | To Capital A/c | 50,000 | Apr 03 | By Purchases A/c | 10,000 | ||
| Apr 05 | To Sales A/c | 15,000 | Apr 10 | By Rent A/c | 2,000 | ||
| Apr 15 | To Ramesh A/c | 5,000 | Apr 20 | By Furniture A/c | 8,000 | ||
| Apr 25 | By Salary A/c | 3,000 | |||||
| Apr 30 | By Bank A/c | 10,000 | |||||
| Apr 30 | By Balance c/d | 37,000 | |||||
| Total | 70,000 | Total | 70,000 | ||||
| May 01 | To Balance b/d | 37,000 |
Explanation:
- Receipts: Capital (50k) + Sales (15k) + Ramesh (5k) = 70,000
- Payments: Purchases (10k) + Rent (2k) + Furniture (8k) + Salary (3k) + Bank Deposit (10k) = 33,000
- Closing Balance: 70,000 - 33,000 = 37,000 (Cash in Hand)
Important Notes
- No Credit Transactions: Credit sales/purchases are NOT recorded here.
- Checks: In single column cash book, checks received/paid are NOT recorded (unless encashed). We need Double Column Cash Book for that.
- Contra Entries: Depositing cash into bank is a payment side entry here (Cash goes out).
Quiz
Test Your Knowledge
Question 1 of 5
1. Cash Book is a:
💡 Final Wisdom: "Cash is King, and the Cash Book is its throne. Keep it updated daily, or you'll never know where your money went!"