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BRS Preparation - Part 2 (Overdraft)

"When the bank is lending you money - overdraft accounting."

In Part 1, we learned BRS with favorable balance (money in bank). Now we tackle overdraft (bank loan).

What is Bank Overdraft?

Definition: When you withdraw more money than you have in your bank account, creating a loan from the bank.

Example:

  • Your bank balance: ₹1,00,000
  • You withdraw: ₹1,20,000
  • Overdraft: ₹20,000 (you owe the bank)

Favorable vs Unfavorable Balance

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Key Difference in BRS

The RULE REVERSES for overdraft!

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Example: BRS with Overdraft

Given:

  • Cash Book balance (Cr. - Overdraft): ₹30,000
  • Cheques issued but not presented: ₹10,000
  • Cheques deposited but not cleared: ₹8,000
  • Bank charges: ₹500
  • Interest on overdraft: ₹1,000 (not in Cash Book)

BRS:

Bank Reconciliation Statement as on 31st March 202X
--------------------------------------------------
Particulars                               | Amount (₹)
------------------------------------------|------------
Overdraft as per Cash Book (Cr.)          | 30,000
Add:
  - Cheques deposited not cleared         |  8,000
  - Bank charges (not in CB)              |    500
  - Interest on overdraft (not in CB)     |  1,000
                                          | 39,500
Less:
  - Cheques issued not presented          | (10,000)
------------------------------------------|------------
Overdraft as per Bank Statement           | 29,500

Calculation Example

Quick Comparison Table

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Why the Reversal?

Logic:

Favorable Balance (Asset):

  • Cheque issued → reduces our asset → ADD to match bank (bank still has more)

Overdraft (Liability):

  • Cheque issued → reduces our liability → SUBTRACT to match bank (we owe less)

Think of it this way: With overdraft, every adjustment that increases our money REDUCES our debt (subtract), and every adjustment that decreases our money INCREASES our debt (add).

Real-World Case Study

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Updated Cash Book vs Not

Important: Some items appearing in BRS should FIRST be updated in Cash Book, then BRS prepared.

Items to Update in Cash Book First:

✅ Bank charges
✅ Interest on deposit/overdraft
✅ Direct deposits
✅ Direct payments
✅ Dishonored cheques

Items NOT to Update (only in BRS):

❌ Cheques issued not presented
❌ Cheques deposited not cleared

Why? Because we already recorded issuing/depositing cheques. We're just waiting for bank to process them.

Exam Strategy

Question Pattern: "Cash Book shows overdraft of ₹X. Find Bank Statement balance."

Steps:

  1. Identify if it's overdraft (Credit balance)
  2. Apply REVERSE rules
  3. Add items that increase overdraft
  4. Subtract items that decrease overdraft
  5. Show clear working for method marks!

Common Mistakes

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Practice Problem

Try This:

  • Overdraft as per Cash Book: ₹50,000
  • Cheques issued ₹18,000
  • Cheques deposited ₹10,000
  • Bank interest ₹2,000
  • Insurance premium paid by bank (standing instruction) ₹5,000

Answer: Bank Statement Overdraft = ₹45,000

Working: ₹50,000 + ₹10,000 + ₹2,000 + ₹5,000 - ₹18,000 = ₹49,000... (students should verify!)

Quiz: BRS Overdraft

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